What are Members Management Systems?

MMS or Members Management Systems is a culmination of ideas, business practices and methods and more all rolled into one single piece of web software designed to allow small to medium organizations run their member based organization through the MMS portal. MMS allows you to run most aspects of the organization through this very site provided you have an authorized login. With this login you are able to gain full access to the following featuresÂ…

  1. Members Management Tools
  2. Calenders
  3. Inventory and Point of Sale
  4. Payment Solutions
  5. E-Newsletters
  6. Document Management
  7. Website
  8. Reporting
  9. Progression and Ranking
  10. Bar Code Solutions

MMS is also setup to provide help and information for your organization including marketing, printing, customer service and more. Contact us about these additional services.

Members Management Tools

Members management gives you the tools to organize your members by use of custom customer relationship database. This allows you to view member details, make changes to details, give member status, record notes against members, upload images of members, build custom ids for members and much more. This can be done from a single branch or multi branch organization. You are also able to create staff members and branch or company administrators allowing you to delegate tasks and keep control of your security.


Whether you have a time table or just simple like to keep track of everything like every other good business manager the calendar tool is extremely powerful. With this you are able to add events, meetings, appointments and classes and also view them in a display calendar plus keep attendance of members or colleagues attending the event. In tandem with this you can create rooms, subjects and classes of subjects in order to build and manage a unique curriculum suitable for your organization.

Inventory and Point of Sale

If your organization sells goods or keeps inventory you will be able to make good use of the inventory and POS system which is available per branch. With this system you are available to create or import a range of items and then fill out full details including sample images, sizes, descriptions and more. With a list of items you are to keep track of stock and cost of stock and do POS transactions.

Payment Solutions

Should your members require subscription payments either once off or on an ongoing basis you are able to do all transactions online through member's management payments. The payment system is available via credit card or direct debit and are processed in real time through members management secure payment providers.


Keeping in contact with your members and any associated parties within your organization is vital to your success. Members management provides an e-newsletter system allowing you to keep all your subscribers in one list and sent out e-newsletters at any time or date. You are able to build your own templates and content giving you the flexibility of presenting different information at different times or under different circumstances.

Document Management

All organizations have documentation requirements including templates and mail merges. Members management gives you the ability create documents for your organization based off a custom template or your very own templates and then pull applicable information from your MMS database such as mailing details or names. Following this you are able to print or email the document to the correct recipient(s).


As most organizations have or want to have a website MMS has provided technology for you to have your very own website without any ongoing fees such as hosting or a domain name. With this technology you can create content on standard pages and theme the pages to suit your own design and branding.


Like any smart organization manager you will require good reporting on what is going on within your database and organization. With this in mind members management provides a list of reports for you to use in order to gain applicable information at any given time. Reports include reporting on accounts, attendance, payments and more.

Progression and Ranking

If your organization offers classes or subjects in a curriculum you will be able to members management's ranking and progression system. This allows you to create ranks subject to requirements like attending classes or previous ranks that will enable you to track a member's progression through a school of subjects or classes.

Bar Code Solutions

As a business productivity tool members management has some basic bar code tools for your disposal. One such is the use with student cards and signing in. In addition you can use bar codes with your POS and inventory system.


Members Management is extremely proffessional and no doubt a leader in its field. Offering an innovative up to date, on line service which of course makes running our Martial Arts School easier and more proffessional. I also appreciate all the ongoing support with their on line tutorial and the fact that they are only a phone call away if anything arises. I couldn't ask for more!

Paul Zadro

I have been using member's management as my central controlling database for all of my agencies since 2006. I can now comfortably expand my operations knowing I have a program that will provide me with control over all aspects of my business. I am very happy with members management and will be using the program to expand my business into international borders this year.

Members Management direct debit system is the easiest way I collect money from my clients. All the work is done for me! I don't need to chase up late payments, and the best thing is that I am assured a monthly income! The staff are very friendly and will help you setup your payment system with ease. I would definitely recommend Members Management to any other sporting groups!

Nadia Vella-Taranto

At Pacific Tutoring, as you can imagine, have many students passing through our doors on an hourly basis. It would be almost impossible to keep track of all these individual member payments without the Members Management, MM, direct debiting system. It saves time, that we can spend concentrating on our core business , our students, and it saves money. We don't have to go looking for individual payments when customers change bank details or have insufficient funds, because MM does it all. We can't do without MM, because it is an integral part of our business. Cash flow is critical in any business including ours, and with MM all our cash flow worries are gone. It's one easy payment straight to your bank account, no hassles and no queuing at the bank to see if the payment is there. It's simple , it's reliable and it's on time-every time!

Pina Spezza
Pacific Tutoring

Members management has been a great system that has made our company grow to the next level, great service and always there for you need anything.

Members Management to me and my business is the frontline of making it simple, hassle free. Members management has delivered a system that all my clients are happy with, simple fortnightly or monthly payments. Now I can get on with teaching instead of making sure students are paying on time. I've become the professional trainer I've always wanted. Members Management provides a simple system that has allowed me to keep track of students training records such as attendance, grading, and special notices, most importantly projection of income, my business alone has doubled in the 5 years I've partnered with members management. I am sure if you take the step at becoming professional you will be as happy as I am.

Mick Cutajar